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Estates Administrator
Travelodge Support Office Thame

Property and Technical Services jobs
Up to £25,000 dependent upon experience
Job Description

The job in a nutshell

As Property Administrator your role will be to support the Estates team with the day to day administration of the property capital invoices, general administration and diary management duties.

What you’ll be doing

Supporting the day to day administration and coordination of the Estates team:

  • Accountable for the timely processing and record keeping of the Estates Department invoices, including the submission of approved invoices to meet with AP payment deadlines,
    coordinating any updates and enhancements to the system as necessary.

  • Liaison with key support contacts on a daily basis for smooth delivery of Property functions, including site access arrangements and general queries.

  • Ensure all Legal documents received are promptly dealt with, including arranging for the relevant board member to sign, timely execution and secure postal return as required.

  • Provide timely response to all communications, promoting positive internal and external relations.

  • Assist with diary management for senior personnel within the team, including arranging internal and external meetings.

  • Book travel requirements and accommodation as required for all the team.

  • Process Barclaycard and Expenses for Estates team meeting AP deadlines as necessary.

  • Provide Team communications and co-ordinate accordingly.  

  • Take minutes and circulate action points at Team meetings as required.

  •  Support the Estates Team and cover duties as required.

What we’ll expect from you

This role offers a great opportunity to work with a fast paced and energetic team, getting involved with a number of property activities.  The Property team work remotely, therefore, the role involves regular liaison via email, phone and includes travel to Birmingham. The successful individual will be required to work independently, have good communication and interpersonal skills, work under pressure and handle a wide range of stakeholders.  A large amount of the capital expenditure process is through Google Sheets and Excel so analytical skills and competency of using basic formulas is beneficial.

  • Demonstrable experience in a fast paced administrative role is required

  • Effective communicator both verbal and written

  • Self-motivated with a professional persona and ability to communicate effectively at all levels

  • Proficient in MS Word, Excel, PowerPoint and Google Chrome

  • A good understanding of Google and Google Sheets would advantageous

  • Previous experience working in a Property Environment would be beneficial, but not essential

About Travelodge

At Travelodge, we believe that behaviours are just as important as the activities you carry out.  The ones we look for in every colleague are:

I care about people

  • I treat everyone in a way I would like to be treated

  • I am easy to work with

  • I have a can do attitude

  • I care about the impact my work has on others

I pay attention to detail

  • I do the little things that make a difference to our customers

  • I work to brand standards

  • I treat Travelodge time, equipment and stock as if it were my own

I drive for results

  • I hit targets in my role and work at the right pace

  • I take ownership of problems and try to fix them fast

  • I look for ways to avoid future problems

  • I look for ways to promote Travelodge

What you can expect from us


At Travelodge, we are warm, straightforward and optimistic. We have a big footprint in the UK, but still a small company feel and you can expect quality and value to be built in to everything we do. You’ll have the support of a close network of colleagues and managers, and every day is different here! We want you to bring your personality to work and we love our diversity.

Reward and recognition

It’s not just our customers we want to wake up with a smile on their face. As well as a competitive salary, being part of our hotel support centre means great holiday entitlements, pension contribution deals, being part of our bonus scheme, and a Thanks Card giving generous room and food discounts as well as friends and family rates.

Career and development

We want you to develop further with us at Travelodge and we’ll provide you a development plan to help you reach your goals.   You can expect to have a full induction and training relevant to your role. We advertise all our vacancies internally, so you’ll have the opportunity to really develop your career with Travelodge.

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