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Accounts Payable Assistant - FTC
Travelodge Support Office Thame

Finance jobs
Job Description

Overall Job Purpose

This role is responsible for providing an Overhead & Expense payment service to the business ensuring claimants adhere to the authorisation manual. This role also requires the successful applicant to process and raise cheques and ensure any requests submitted are authorised in line with Company authorisation limits.


  • Answer queries from Hotel Managers, Operations Managers, other employees of the company and vendors by phone or email

  • Filing and general administration duties which includes opening of post, logging of expense claims received and administration of any email accounts associated with Accounts Payable

  • Processing of overhead vendor invoices and expense claims in accordance with the Company expense policy and authorisation schedule

  • To return any claims/invoices which do not meet this standard to an agreed SLA

  • To complete monthly Balance Sheet Reconciliations for accounts which are associated to Accounts Payable.


Internal: Employees, All internal departments 

External: Suppliers, Contractors 

Person Specification: Skills, Knowledge & Qualifications


  • Driven self-starter who has the ability to work across all levels of the business effectively. Ability to challenge and report on processes which do not meet/follow Company policy, with excellent attention to detail

  • Have proven organisation and communication skills – both verbal and written, be confident in liaison with external customers and Operations customers

  • Good systems knowledge, in particular accounts payable system packages, SUN, V1 and iPOS knowledge and good Excel skills an advantage.

Benefit / Impact to Customers

  • To ensure invoices/expenses are processed in an efficient manner, thus reducing queries from the operational customers

  • To process invoices accurately with a high success result, reducing the requirement to duplicate work and as a result been able to focus on delivering process improvements and efficiencies.

Values to be demonstrated at all times in the role




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