When you’re sending your team on a work trip, finding the perfect place for them to rest their heads (and crush those meetings!) is key.
Forget fancy hotel pools and rooftop bars, business travel is all about making things smooth and productive. So, late checkouts to catch that extra meeting prep time and rates that keep your budget happy – those become the real VIP perks.
Basically, it’s about finding a place that helps your employees shine, all while keeping your company’s wallet happy. Win-win!
Business travel accommodation: Making the right choice for a successful trip. Let’s explore the essential factors.
Location, location, location
The right location can transform your business trip from stressful to streamlined. Focus on hotels with easy access to transportation hubs, putting you close to key business areas and minimising travel time. Safety is paramount, so choose a secure neighbourhood. But business isn’t everything! Consider hotels near local attractions. This provides your team with downtime options and fosters networking opportunities, creating a more well-rounded trip.
Hotel amenities for business
For a successful business trip, the right hotel amenities are crucial. We’ve pulled together all the important bits to prioritise for business travel.
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Connectivity: Reliable Wi-Fi should be readily available throughout the hotel. This keeps you and your team connected, allowing for uninterrupted work.
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Convenient Parking: On-site parking is often a must-have for business travellers. As we steadily move into the world of electric vehicles, be sure to check if the hotel has EV charging available.
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Fueling your team: On-site dining options offer a handy solution for busy schedules. Quick bites between meetings or during downtime keep staff energized and focused. Additionally, hotel restaurants can be useful for casual meetings with clients and colleagues.
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Meeting on your terms: Streamline your trip by keeping things on-site. Look for hotels with meeting rooms offering flexible booking options for various group sizes.
Sustainability in business travel
The growing focus on sustainability demands a shift in corporate travel practices. Seek out hotels which recognise sustainability certifications and are making conscious efforts to be more green. Practices such as a Sustainability Report verify a hotel’s commitment to eco-friendly practices like energy and water conservation, waste reduction and responsible sourcing.
Early check-in and late check-out options
Tight schedules are a reality for business travellers. An early check-in and late check-out can be a lifesaver, offering precious extra hours to finalise meetings, catch up on work, or simply freshen up before your flight. Remember, early communication is key. Hotel staff can best accommodate your request based on occupancy and housekeeping schedules.
Cost, flexibility and reliability
For most companies, cost is a top priority when booking hotels for business travel. Here’s how to find the best rates:
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Transparency is key: Look for hotels with clear and upfront pricing structures. This avoids hidden fees and allows for better budgeting and financial management.
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Look out for guaranteed savings: Sign up for a business account to access discounts reserved for business customers.
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Know your cancellation options: Prioritise hotels with clear cancellation policies. This minimizes the risk of unexpected charges due to itinerary changes or unforeseen circumstances.
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Flexibility matters: Choose hotels that allow for modification of reservations without penalties. This caters to unexpected changes in travel plans, such as date adjustments, name modifications, or extended stays.
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Prioritise responsive service: Select hotels with a dedicated customer support team. Efficiently addressing any issues minimizes disruptions to your trip and ensures a smooth experience.
